Club Objectives

1. The name of the Club is “Wallacetown Golf Club” .

 

2. The Club is constituted to promote the game of golf, by organising competitions and social events to develop a friendly interest in the sport for all members.

 

3. The Club will seek/continue to have membership of Scottish Golf Limited (SGL) and Ayrshire Golf Association (AGA).

4. Amendment to the Constitution can only be made at an AGM or Extra-ordinary General Meeting called for that purpose. At least 14 days notice will be given of such an Extra Ordinary General Meeting by email to all members.

5. All Golf Competitions organised by the Club shall be played under R&A rules. The Committee shall have power to make such local rules they consider necessary and to extend or alter competitions.

The Committee’s decision on all matters shall be final.

Membership

6. Membership to the Club will be available to persons proposed and seconded by Club members and ratified by the Committee.
Membership of the Club will commence on payment of subscription to the WGC Bank Account and upon subsequent receipt by the member of a Fixtures List. Annual Membership will start at the beginning of the Club Playing Season which commences at the beginning of April.
If the conduct of any member brings the club into disgrace the Committee have the authority to suspend or expel the offending member.
 

7. No reduction of subscription will be made for members leaving the club part way through the Club’s Financial Year. Reduced fees for New Members joining mid season will be at the discretion of the Committee.
 

8. Each new member will receive a copy of the Club’s Constitution
 

9. Club Membership fees will include registration fees for Scottish Golf Limited (SGL) and Ayrshire Golf Association (AGA)

 

10. Honorary Members of WGC may be appointed at AGM’s on recommendation of the Committee. Any member put forward in this category should be invited to accept.

11. The maximum membership of the Club will be 60

Committee

12. The Committee will be formed from Club Members as follows: -

Captain, Vice-Captain, Treasurer, Secretary, Match Secretary and elected Committee members.

13. Nominations for Office Bearers and other Committee Members will be made at the Annual General Meeting (AGM) and duly elected by the Club Members present.

14. The Club Captain will serve for one year and be automatically re-elected to the Committee ex officio for 1 year. Other members of Committee shall retire after serving 3 years but shall be eligible for re-election.

Unless otherwise decided by the Committee, the Captain will appoint the Vice Captain. A non-committee member appointed Vice Captain will become ex officio Committee Member.

Annual General Meeting and Extra-ordinary General Meetings

15. The AGM will be held at a date determined at the previous AGM or revised later by Committee. At least 14 days’ notice will be given of the AGM date by email to all members

Minutes of the AGM will be taken and agenda will include:

• Minutes of previous AGM.

• Any matters arising.

• Financial report for the previous year.

• Membership status.

• General reports for the activities of previous year.

• Election/re-election of Committee and Office Bearers.

• Activities for the forthcoming year.

• Any other business.

• The preferred date of next AGM.

16. Extra-ordinary General Meetings can be called by the Secretary, acting on behalf of the Committee. At least 14 days notice will be given notifying members by email stating the reason for the meeting on the club notice board.

Quorum

17. The Quorum for the Annual General Meeting or Extra-ordinary General Meeting will be five at least two of which must be Office Bearers.

18. In the event of a Quorum not being reached at an AGM, the Secretary or Interim Secretary appointed by those present, will call an Extra-ordinary General Meeting within 6 weeks.

19. If a quorum is again not achieved, the Clubs activities will be suspended and Office Bearers from the previous year will determine the Club’s future.

Any assets resulting from the Club’s cessation will be donated to a local recognised charity with details of closing accounts submitted to AGA.

Committee Meetings

20 The Committee, or any sub-committee appointed, will manage all business and affairs of the Club. Rules and regulations made by the Committee shall be binding on each member. The quorum for a Committee meeting will be five at least two of which must be Office Bearers.

21. The Committee shall hold such meetings as necessary to fulfil it's responsibilities and the date of meetings will be determined at Committee Meetings.

22. Minutes of Committee Meetings will be taken and agenda will include:

• Minutes of previous Committee Meeting.

• Any matters arising.

• Any correspondence.

• General reports for activities since the previous committee meeting.

• Activities for the forthcoming period.

• Any other business.

• The preferred date of next Committee Meeting.

23. Members may submit recommendations by email to the Secretary for consideration by the Committee.

24. Any member of the Club may attend Committee meetings to contribute or raise issues of concern.

25. If a matter of concern which has been raised at a Committee meeting by a member, is not addressed to the satisfaction of a club member, he may require the Secretary to call an Extra-ordinary General Meeting by writing a petition, signed by not less than 10 members of the Club, specifying the grounds of the complaint, to the Secretary.

26. The Secretary will be obliged to call an Extra-ordinary General Meeting within six weeks of receipt of the petition and this may run concurrent with a regular Committee Meeting.

27. The Committee may fill any Committee vacancy which occurs by co-opting member(s). Co-opted members will resign at the end of the year.

28. The Secretary shall keep correct minutes of all meetings and the Treasurer proper accounts showing the detailed financial affairs of the Club.

Financial Accounts

29. The annual accounts of the Club shall be submitted by the Treasurer for audit by two members from the Committee.

30. The Club Financial Year shall end on 31st August.

This revised Constitution was agreed at AGM of 15 January 2024.